Project Scope Management

Scope Planning
Scope Definition
Create WBS
Scope Verification
Scope Control


Scope Planning

Level of detail
Project Environment
Scope Management Plan


Scope Definition
What is included
What is not included

Example:

BreadBox

Included:
Dimensions (length, Width, Height)
What is it made out of ?
Opening included?


NOt Included:
Automatic Control
Lock etc.


Deliverables

List Formal Deliverables
Requirements - paragraph purposes - Table of Contents- 2 pages Executive Summary, Current Situation (10 to 15 pages)
Design
Final


Acceptance Criteria
Who - Which deliverable
How - how do they measure
What IS ok . But 3 flaws fixed in 10 days

Scope Statement

Objectives
Requirements
Boundaries
Deliverables
Acceptance Criteria
Assumption / Constraints

Create a work Breakdown Structure (WBS)
Deliverable based - Review the system, Interview the users, Understand the Fault, Understand the Needs
Decomposition to work required
Use a Template


There is also a book I would recommend for Project Management Templates and success :
Click Here for the book .

Project Organizational Structures

• Frameworks
• Structures
• Culture

Organizational Frameworks

• Structural (Org Chart, power authority)
  
• Human Resource (How are employees treated , is training provided etc.)
  
• Political (Internal, External)
  
• Symbolic (Environment, Dress Code)

Organizational Structures

• Functional
• Project
• Matrix

Functional Org Structure
PM SKILLS - Limited
PM Availability - Part-Time
PM Authority - Wide Range
Budget Ownership - Functional Managers
Staff Availability - Part-Time
Staff Skills - Wide


Project Org Structure
PM SKILLS - High
PM Availability - Full
PM Authority - Full
Budget Ownership - PM
Staff Availability - High
Staff Skills - High

Weak Matrix Org Structure
PM SKILLS - Limited
PM Availability - Part-Time
PM Authority - Low
Budget Ownership - Functional Manager
Staff Availability - Part-Time
Staff Skills - Wide


Strong Matrix Org Structure

PM SKILLS - High
PM Availability - Full
PM Authority - Medium
Budget Ownership - PM
Staff Availability - Some Part-Time, Some Full-Time
Staff Skills - Wide


Organizational Culture

Identity
Corporate versus Individual Emphasis
Business Units Integration - Share / Compete
Risk Tolerance
Focus - Short / Long
Project / Product / Company Maturity

Project Life Cycle

Project Processes Versus Project Management Processes

• Initiating
• Planning
• Executing
• Analysis
• Design
• Development
• Implementation
• Closing

All the above project management processes all involves Monitoring & Control

Project Management Process Groups

• Initiating
• Planning
• Executing
• Monitoring and Controlling
• Closing

Benefits of Multiple Iterations of Project Management

Revalidation of Project - Kill points
Replan of Project
Introduce of Improvements

Summary

Project Life Cycle

• Initiating - Project Management
• Planning - Project Delivery
• Executing
• Monitoring and Controlling
• Closing

Project Management Book of Knowledge - PMBOK

Project Management Book of Knowledge - PMBOK defines 9 areas of best practices for project management namely :

1. Scope
2.Time
3. Cost
4. Quality
5.Human Resources
6. Communications
7.Risk
8. Procurement

9. All fully integrated

WHAT IS A SUCCESSFUL PROJECT

• Well-defined Scope
• Have a good sponsor for the project - This is usually upper management staff that has the power to give budget etc.
• Have the budget
• Determine to succeed or Will to succeed
• Approval

Although technical skills, special equiptment & detailed team knowledge is important it is not as critical as the bulleted points as highlighted above. As without technical skills we can grow, train or even buy.

WHAT IS PROJECT MANAGEMENT

Project Management

What is a Project?

Assignment that has a deadline - 1yr , 2 yrs etc.

With a Well Defined Purpose - E.G. To achieve compliance to IT AUDIT

It should have a start & end date

It should also have Human power & materials' resources to accomplish the project

In real life, the purpose might change and as a result it will affect the timeline

It is good to define several purposes and give them datelines for Phase I , II , III , IV implementation

HOW ARE PMP EXAM QUESTIONS WRITTEN?

Project Initiating
17 questions , % weightage = 8.5

Project Planning
47 questions, % weightage= 23.5

Project Executing
47 questions, % weightage=23.5

Project Controlling
46 questions, % weightage=23.0

Project Closing
14 questions,%weightage=7.0%

Professional Responsibility
29 questions, % weightage=14.5

• There are a few questions on the PMP exam that use same set of data throughout the exam, these are mostly those questions with network diagrams
• Few questions on memorizing step-by-step PMBOK guide
• 10 to 12 questions on inputs and outputs from PMBOK guide
• 8 to 20 formulae related calculations questions
• 11 to 12 earned value questions
• Acroyonms should be understood and spelled out
• 10 to 20 uncertain questions
• Most candidates finsh by 2.5 hrs, use extra 1.5 hr to review through

PMP EXAM

EXAM FORMAT
200 Multiple-Choice questions with 4 answers per question
4 hours to answer all questions
Knowledge, application, situational based

Tough areas include:
Procurement, integration & time
Process includes Controlling & Closing